Loading....
Coupon Accepted Successfully!

 

Preparation of Accounting Vouchers


There are different types of Accounting Vouchers. They are:
  • Cash vouchers,
  • Debit vouchers,
  • Credit vouchers,
  • Journal vouchers, etc.
There is no pre set format for accounting vouchers.
A specimen of a simple transaction voucher is used in practice is shown in

Figure: 3.1.

These must be preserved in any case till the audit of the accounts and tax assessments for the relevant period are completed. These days, accounting is fully computerised and the necessary accounting vouchers showing the code number and name of the accounts to be debited and credited are prepared for the purpose of recording of transactions. A transaction with one debit and one credit is a simple transaction and the accounting vouchers prepared for such transaction is known as Transaction Voucher, the format of which is shown in figure 3.1. Voucher which records a transaction that shows multiple debits/credits and one credit/debit is called compound voucher. Compound voucher may be: (a) Debit Voucher or (b) Credit Voucher; the specimen is shown in figure 3.2.

Debit Voucher

Name of Firm:

Voucher No :                                                                      Date:

Credit Account:

Amount :
                                      Debit Accounts

S.No.        

Code     Account Name           Amount Rs.                  Narration(i.e. Explanation)         
         
         
         

Authorised By:                                                      Prepared By:                                                                                 


Fig. 3.2: Showing debit and credit vouchers

Credit Voucher

Name of Firm:

Voucher No     :                                                                      Date:

Credit Account:

Amount            :
                                     Credit Accounts

S.No.        

Code     Account Name           Amount Rs.                  Narration (i.e. Explanation)         
         
         
         

Authorised By:                                                      Prepared By:                                                                                 


Transactions with multiple debits and credits are called complex transactions and the accounting voucher prepared for such transaction is known as Complex Voucher/ Journal Voucher. The format of a complex transaction voucher is shown in figure 3.3.

Fig. 3.3: Showing specimen of complex transaction voucher

Journal Voucher

Name of Firm:

Voucher No     :                                                                            Date:
                                      Debit entries

S.No.        

Code     Account Name           Amount Rs.                  Narration(i.e.            Explanation)         
         
         
         

Credit Entries

S.No.        

Code     Account Name           Amount Rs.                  Narration(i.e. Explanation)             
         
         
         

Authorised By:                                                      Prepared By:                                                                                


The format of the accounting vouchers depends upon the nature, requirement and convenience of the business. There is no preset format for an accounting voucher. To distinguish various vouchers, different colour papers and different fonts of printing are used. Some of the specimens of the accounting vouchers are given in the earlier pages.

An accounting voucher must contain the following essential elements:
  • It must be written on a good quality paper;
  • Name of the firm must be printed on the top;
  • Date of transaction must only be filled up against the date and not the date of recording of transaction;
  • The number of the voucher is to be in a serial order;
  • Name of the account to be debited or credited is to be mentioned;
  • Debit and credit amount is to be written in figures against the amount;
  • The details of the transaction is to be given account wise;
  • The person who prepares the voucher must mention his name along with his signature; and
  • The name and signature of the authorised person should be mentioned on the voucher.




Test Your Skills Now!
Take a Quiz now
Reviewer Name