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MS Word

Microsoft Word is a one of the popular word processing software package. It can be used to type letters, reports, and other documents. MS-WORD is a product of Microsoft and one of the package of office suite.


Note:- Suite:- Suite is group of packages e.g ms-office.

Starting MS-WORD:- To open MS-WORD follow the steps given below.

Click on Start button  All program  microsoft Office  Microsoft word.
You can double click on Microsoft word icon on desktop.
Microsoft Word Window

After clicking the word icon, a screen opens with a document with default name as Document 1. The screen of word is visible above.

The Microsoft Office Button:- You can find button in the left corner of the Word 2007. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.
The Quick Access Toolbar:- Quick access toolbar is next to the Microsoft button of the word. The Quick Access toolbar provides save, undo, redo button and edit shape. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.
Quick Access Toolbar
The Title Bar:- You can find the title bar next to the Quick Access toolbar. The Title bar displays the title of the document on which you are currently working.
Title Bar

The Ribbon:- In Microsoft Word 2007, you use the Ribbon instead of toolbar and menu. The Ribbon is located just below the title bar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes. 

You can find ribbon just below the title bar. To start with it has following seven tabs given below.
  • Home:- In home you will find basic commands for creating and formatting the documents. It has controls for working with the clipboard, setting fonts, formatting paragraphs, using find and replace.
  • Insert:- In Insert you will find commands for inserting pages, table, pictures, shape, header and footer etc.
  • Page Layout: In this page layout you will find the theme for the document, set the margins, background, colors etc
  • References:- In references you can create table, footnotes, indexes etc. 
  • Mailings:- It has commands for creating labels, envelops and mail merges.
  • Review:- In this review you will get the command to change the track and add comments for the documents
  • View:- It helps to change the documents view.
The Ruler:- You can see ruler just below the ribbon. The ruler is useful for the documents layout purpose. You can change the setting to show or hide ruler.
The Ruler
You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow the steps listed here:
  1. Click the View tab to choose it.
  2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon.
The Text Area:- The area where we can edit text is known as the text area. You type your document in the text area. The blinking line is known as cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document. The vertical scroll bar on the window helps you to move up and down the documents.

The Status Bar:- You will find the status bar bottom of your window and provides information about the document’s current page and the number of words in the documents. There are so many views available for your documents and these are the following given below with pics:-
  • DRAFT VIEW:- Draft view is the most frequently used view. You use Draft view to quickly edit your document.
  • WEB LAYOUT:- Web Layout shows how a page will appear when viewed on a browser such as Internet Explorer or other browser.
  • PRINT LAYOUT:- The Print Layout view shows the document as it will look when it is printed.
  • READING LAYOUT:- Reading Layout is used to view formats your screen to make your document readable easily .
  • OUTLINE VIEW:- Outline view is one of the view on which displays the document in outline form. You can display headings without the text.

Non-printing Characters in MS Word

There are few characters which cannot print is known as non printing characters. These character do not print and will not appear in your printed document but do affect your document layout. The non printing characters are following given in the table:
Character Denotes
A tab
. A space
 ¶ The end of a paragraph
Hidden Hidden text

Minimize and Maximize The Ribbon

Follow the step to maximize and minimize the ribbon which is given below:-
  • Right click anywhere in the main menu.
  • Select the Minimize the Ribbon in the menu that appears. This will toggle the Ribbon ON and OFF.

In the available option you can choose the option as per your choice.

Add Commands to Quick Access ToolBar

To add command with the help of Quick access ToolBar follow the following steps:-
  • Click the arrow to the right of the Quick Access ToolBar
  • Select the command which you want to add from the available menu. Then command will appear in the toolbar.

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