Coupon Accepted Successfully!


The Beginning

Write your name and address on the top right-hand margin and ­under it mention the date. Then head the letter with a reference to the job being advertised. For example:
Ref: Advertisement: Sales Executive,
India Today, dated 15 Oct 1992
Remember to arouse interest at the beginning. The first sentence is crucial; if it gets the attention of the reader, your letter has a chance of telling the rest of its story. Ideally, your first sentence should be ­direct. Since you are selling yourself when you write the letter, you may use the first person pronoun (just be careful to avoid “I” to ­begin each sentence or paragraph). A little careful planning will enable you to vary your sentences. Do not use business jargon or hackneyed phrases and expressions. Your letter should be simple, brief and to the point. Start with a one line opening. For example:
“With reference to your advertisement, I would like to be considered for the post of..........”


MYTH: Use usual stationary for covering letter, but print your résumé on the best available stationary.
FACT: Use the same stationery as used for your résumé. Consistency here results in a consistent professional message with your correspondence.

The Middle Paragraphs

Once you have made a good start, you will find it much easier to write the middle part of your covering letter. It is proper here to briefly re-emphasize some of the specific educational qualifications, achievements and work experience that appear in detail in your ­résumé to make the short-listing easier for your prospective ­employer. Also mention any honours or distinctions you have achieved. For ­example:
“As you will see from my résumé, I have graduated in management from Madras University in 1993 and was awarded a gold medal in the final year.”
Similarly, briefly mention your present job profile and your areas of responsibility. However, ensure that this information is brief. The purpose of referring to these in the covering letter is to highlight your qualifications and experience.


MYTH: Addressing letters to a specific person in the organization is not necessary.
FACT: Sometimes this takes some additional work on the part of the candidate. Frequently, job postings do not indicate a specific person to send information to. Job candidates should call the organization and find out to whom to address their mails.


As the beginning of your covering letter is important so is its closing. When you come to your concluding paragraph, you want to ensure the desired result—getting an interview call. Make it easy for the prospective employer to reach you and to be able to schedule the interview. Therefore, give the time and date you are available. Endings, such as the following do not hit the mark; they are weak and colourless, and they show a lack of confidence on your part.
Avoid saying
“I hope to hear from you soon.”
“If you feel that I can fill the position, please allow me to come in for an interview.”
“Trust you will take favourable action.”
Instead say
“Awaiting your interview call.”
“Please suggest a time when you can interview me.”
As your letter is solely to gain an interview, write it in such a way that your prospective employer thinks: “We must interview this person—he sounds as though he could be the person we are looking for.”


MYTH: Format and style of your covering letters may not be critical.
FACT: It is critically important that the appropriate format and style of letter be used based on the objective of the writer. Letters often give readers their first impression of the writer. Make sure that your letter’s format and style convey a positive first impression.

Test Your Skills Now!
Take a Quiz now
Reviewer Name